SELBY CIVIC SOCIETY CONSTITUTION
- NAME
The name of the Society shall be the Selby Civic Society. - OBJECTS
The objects of the Society shall be to promote and encourage the following objects by charitable means and not otherwise:-
a) To encourage high standards of architecture and town planning in Selby and its environs.
b) To stimulate public interest in and care for the beauty, history and character of the area of the town and its surroundings.
c) To encourage the preservation, development and improvement of features of general public amenity or historic interest.
d) To pursue the ends by means of meetings, exhibitions, lectures, publications and other forms of instruction and publicity and by the promotion of schemes of a charitable nature. - MEMBERSHIP
Membership shall be open to all who are interested in the aims of the Society. Membership shall lapse if the subscription is unpaid six months after it is due. - SUBSCRIPTIONS
The annual subscription shall be:-
Full member £15
Or such sum as is approved by the members at the Annual General Meetings of the Society. - MEETINGS
An Annual General Meeting shall be held in or about October of each year to receive the Executive Committee’s Report and Audited Accounts and to elect Officers and Members of the Committee. The Committee shall decide when Ordinary Meetings of the Society shall be held and shall give at least 14 days’ notice of such meetings to all members. - OFFICERS
Nominations for the election of Officers shall be made at or before the Annual General Meeting. Such Nominations shall be in writing supported by a seconder and the consent of the proposed nominee must first have been obtained. The election of Officers shall be completed prior to the election of further Committee members. The officers of the Committee shall consist of:-
Chairman; Vice Chairman; Honorary Secretary; Honorary Treasurer.
All officers shall relinquish their Office every year and shall be eligible for re-election at the Annual General Meeting of the Society for periods to be decided at such meeting. - COMMITTEE
The Executive Committee shall consist of the Officers and not more than ten further members. The Committee shall have power to co-opt further members (who shall attend in an advisory and non-voting capacity). The President and vice-Presidents may attend meetings of the Executive Committee but may not vote at such meetings. Nominations for election to the Executive Committee shall be made at or before the Annual General Meeting. They must be in writing supported by a seconder and the consent of the proposed nominee must first have been obtained. If the nominations exceed the number of vacancies a ballot shall take place
The Executive Committee shall be responsible for running the affairs of the Society and may take decisions on its behalf. A Quorum for meetings of the Executive Committee shall consist of five members.
Nominees for election as Officers or Committee Members shall declare at the Annual General Meeting at which their election is to be considered any financial or professional interest known or likely to be of concern to the Society.
It shall be the duty of every Officer or Member of the Executive Committee or Sub-Committee who is in anyway directly or indirectly interested financially or professionally in any item discussed at any Committee meeting at which he or she is present to declare such interest and he or she shall not discuss such item (except by invitation of the Chairman) or vote thereon. - APPEALS
The Executive Committee shall have power to make appeals, solicit donations and canvass monies for carrying out the objects of the Society. - EXPENSES OF ADMINISTRATION
The Executive Committee shall out of the monies received by the Society, pay all proper expenses of administration and management of the Society and shall use the residue of such monies as it thinks fit for or towards the objects of the Society. - INVESTMENT
All monies at any time belonging to the Society and not required for immediate application for its objects shall be invested by the Executive Committee upon such investments, securities or property as it may think fit, but so that monies subject or representing property subject to the jurisdiction of the Charity Commissioners or of the Minister of Education shall only be invested in such securities as may for the time being be prescribed by law. - BORROWING
The Executive Committee may borrow for the objects of the Society such monies at such rate of interest and in such a manner as it may think fit. - AMENDMENTS
The constitution may be amended by a two thirds majority of members present at an Annual or Special General Meeting provided that ten days’ notice of the proposed amendment has been sent to all members and provided that nothing herein contained shall authorise any amendment permitting the expenditure of funds of the Society on any object which is not a charitable object at law. - WINDING UP
In the event of the winding up of the Society the available funds of the Society shall be transferred to such one or more charitable bodies having objects similar to those hereinbefore declared as may be chosen by the Executive Committee and approved by the Charity Commissioners for England and Wales.
The Minute books and other records of the Society shall be deposited with the Civic Trust.